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Controlled Substance Information

 

Controlled Substance Guidelines

Guidelines for the Ordering and Use of Prescription Drugs and Devices and Controlled Substances for Non-Clinical Laboratory Research

Ordering of Controlled Substances and Prescription Drugs and Devices Through External Vendors1

  1. Controlled substances: To permit internal auditing, orders of controlled substances for laboratory research may only be placed through Henry Schein Animal Health Supply (Henry Schein). Permission must be specifically granted by University Purchasing Services for the use of an alternate external vendor for the ordering of controlled substances (i.e., should the desired controlled substance not be available through Henry Schein).
  • Orders for controlled substances shall be submitted separate from orders for other prescription drugs or laboratory equipment and supplies.
  • For Schedule III-V controlled substances:

o If the order total is $5000 or less, place the order through the University’s PantherExpress system directly to Henry Schein. FAX (800-483-8329) or e-mail (tlauer@HenryScheinVet.com), to Henry Schein, a copy of 1) the principal investigator’s Certification of Exemption memorandum2 or currently active Practitioner License and 2) the principal investigator’s currently active DEA registration. Specify the corresponding PantherExpress requisition number on these documents so as to permit their linkage with the controlled substances order.

o If the order total is over $5000, submit an electronic requisition through the University’s PantherExpress system. FAX (412-624-9339) or deliver (3309 Cathedral of Learning), to University Purchasing Services, a copy of 1) the principal investigator’s Certification of Exemption memorandum2 or the principal investigator’s currently active Practitioner License; and 2) the principal investigator’s currently active DEA registration. Specify the corresponding PantherExpress requisition number on these documents so as to permit their linkage with the controlled substances order.

  • For Schedule II controlled substances:

o Deliver (3309 Cathedral of Learning) to University Purchasing Services 1) the original of the first two pages of a completed DEA Form 2223 ; 2) a copy of the principal investigator’s Certification of Exemption memorandum2 or the principal investigator’s currently active Practitioner License; and 3) a copy of the principal investigator’s currently active DEA registration. University Purchasing Services will subsequently issue the purchase requisition and mail it and the corresponding required documents to Henry Schein.

  • Orders for controlled substances shall be limited to only those drugs specified on the principal investigator’s currently active DEA registration.
  • Orders for controlled substances shall be limited to the quantity necessary for 1-2 months of laboratory research use.
  1. Prescription drugs (excluding controlled substances) and devices: Orders of prescription drugs, excluding controlled substances, or prescription devices for laboratory research may be placed through the external supplier of choice.
  • If the preferred external supplier of the prescription drugs or devices is not currently established in the University’s PantherExpress supplier database, submit a completed Supplier Verification Form to University Purchasing Services. With approval of University Purchasing Services, the external supplier will be subsequently added to the PantherExpress supplier database.
  • If the order total is $5000 or less, place the order through PantherExpress directly to the external supplier. FAX or e-mail, to the external supplier, a copy of the principal investigator’s Certification of Exemption memorandum2 or the principal investigator’s currently active Practitioner License. Specify the corresponding PantherExpress requisition number on this document so as to permit its linkage with the prescription drug/device order.
  • If the order total is over $5000, submit an electronic requisition through the University’s PantherExpress system. FAX (412-624-9339) or deliver (3309 Cathedral of Learning), to University Purchasing Services, a copy of the principal investigator’s Certification of Exemption memorandum2 or the principal investigator’s currently active Practitioner License. Specify the corresponding PantherExpress requisition number on this document so as to permit its linkage with the prescription drug/device order.


1 In accordance with the decision of UPMC administration, subsequent to the issuance of these Policies and Procedures, the UPMC Departments of Pharmacy may no longer be used as a supplier of controlled substances and prescription drugs for laboratory research use.

2 A Registration Exemption issued by the Pennsylvania Department of Health can be submitted instead of the Certification of Exemption memorandum. Memorandum Document
3 http://cfo.pitt.edu/pexpress/documents/reqchecklist.pdf